Room and office booking
Room scheduling without double bookings
Assign availability and appointments to real rooms, so the team knows where each specialist works and when the space is free.
The result
What changes in your daily work
Rooms are part of the facility configuration and schedule. MyMedCal checks the selected time and place when availability is created, helping coordinators avoid assigning the same room to overlapping work.
- A clear weekly view of room use
- Fewer manual checks before confirming availability
- Better use of a limited number of treatment rooms
- A shared understanding of where each appointment takes place
In practice
How it works
- 1
Configure facility rooms
Rooms and their names are established as part of the facility setup.
- 2
Assign availability
Choose a room when creating a specialist's in-person schedule.
- 3
Resolve conflicts before publishing
Overlapping schedules are identified so the team can choose another time or room.
Capabilities
What you can do in MyMedCal
- Weekly schedule by room
- Separate column for each configured room
- Specialist and time shown on availability blocks
- Conflict checks for overlapping room use
- Room assignment for appointments outside regular schedules
- Clear distinction between room-based and fully online availability
Free consultation
See how your facility could work
We'll review your reception, schedules, and patient bookings. We'll show you how to simplify day-to-day team organization and adapt MyMedCal to your facility's needs.
Who it helps
When this feature is especially useful
- Several specialists sharing a small number of offices
- A coordinator planning recurring room use
- Reception checking where an appointment takes place
- A hybrid facility combining rooms and fully remote work
Keep exploring
Related MyMedCal features
Online calendar and schedules
Manage appointments, specialist availability, online work and room schedules in a shared MyMedCal calendar.
Learn more →Multiple locations
Manage specialists, schedules, patients and reporting across several locations from one MyMedCal account.
Learn more →Online booking
Online patient booking with a facility widget or personal specialist widget, direct booking links, service preselection and live availability.
Learn more →
Frequently asked questions
Can I add rooms myself at any time?
No. Rooms are added during the initial system configuration. Contact the technical team when the facility needs more rooms.
Can we choose room names?
Yes. Room names are agreed during the initial configuration. Later name changes are handled with the technical team.
Does MyMedCal prevent two schedules in one room?
Yes. The scheduling workflow checks for conflicts when the same room and time would overlap.
Can I view the whole week by room?
Yes. The room view presents days, hours and a separate column for every configured room.
Is fully online availability shown in the room view?
No. Availability that does not use a physical room is shown in staff-oriented views rather than the room schedule.
Can an appointment outside the normal schedule use a room?
Yes. When an authorised user adds an exceptional appointment, they can assign an available physical room or an online location.